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This article is for event organizers. If you are a reviewer, please see our Resources for Participants section.
After recruiting reviewers, assigning them presentations, setting up evaluation forms, monitoring evaluation responses, and determining abstract status, the next and final step in the abstract management set up process within one stage is to share feedback.
Once you’ve received all your evaluation responses and modified any responses as needed, you may, if you would like to, share feedback with presenters from the Abstract Management > Share Feedback page. Our Share Feedback feature automatically sends presenters a notification email with the feedback on their presentation from reviewers. Specifically, the shared feedback will be limited to the questions and responses to any fields marked as “Include reviewers’ responses to this field in final ‘Share Feedback’” in the evaluation form assigned to a given presentation.
The notification email will be generated and sent through Symposium from our notification email (email@example.com).
NOTE: We highly recommend you ask your institution’s IT to whitelist firstname.lastname@example.org in order to prevent these notification emails from being marked as spam.
The notification email content can largely be customized through the interface shown below, where you can add a custom Subject line and modify the template text throughout the email. The text in grey is automatically populated by Symposium with the Presenter's name (in the salutation) and the feedback from reviewers (in the middle).
We enable you to control three additional aspects of the notification email under the Email Settings (shown below):
- Share With – you may choose to send the email notification to All Submitters listed on the presentation, Accepted Submitters, or Rejected Submitters. If you share with All Submitters, the main Presenter listed on the presentation will receive a separate notification email with the same content.
- Display Reviewers’ Names – you may either choose to display reviewers’ names in the notification email next to their points of feedback, or you can choose to not display the names and make the reviewers anonymous.
- Display Feedback – you may choose to display feedback from the reviewers or hide the feedback if you would like to send a general email to all of your presenters. If you choose to hide the feedback, please note that the email will only contain the customized body and closing.
We allow you to BCC emails if you or anyone else would like to receive a copy of each email. However, in order to BCC emails, you will first have to save a draft of your email.
Congratulations! You've completed the Abstract Management Set Up Process for one stage of your event on Symposium. Please see Step 7: Adding and activating the next Stage if you would like to create multiple stages within your Abstract Management workflow, and see How Reviewers Review to take a look at what a reviewer’s interface looks like.